When looking at the most successful private practices you will see the best marketing campaigns are a mix of 75% online and social media. (a blog, an ezine aka an email news/magazine with an opt-in option, upcoming social media sites) and 25% direct mail marketing.  But you must track the numbers with a goal that a successful marketing campaign targeting your target patient population should increase your referrals by significantly over the next six months.

Time to Test

The least amount of time you should spend testing a marketing campaign is a month. Though, a month is just a snapshot. Six months is far better. At the end of that period, you should have enough data to tell you if it’s a success. The key here is watching the data and collecting the numbers.

The online data is easy for you to collect when someone opts in to receive your ezine or the number of people who like your Social Media page increases.  Direct mail is a little more difficult, and that’s where your staff needs to be involved.  Make sure that when a new patient calls in for an appointment that your staff asks how they heard about your practice.  Get the name of the referring patient or physician. Set up a spreadsheet to track the results.


Once you’ve tested your marketing campaign over a six-month period (and tweaked it where needed), gather all your results. Look at your ad spend vis practice revenues.

Compare which marketing tool produced the best results and calculate the return on your investment.

Did your practice grow? Did it stay the same? In either case, the question to ask is why?

Keep what worked and throw out what didn’t.  Build on your success with a new mix of marketing tools for your practice and start another six-month trial.

Share Your Results!

Share the good news with your staff and the rest of the DPC community.  Let them know what worked and what didn’t.

And if your staff knows that their efforts were rewarded with success, they’ll understand why their extra effort was needed and be more willing to help in the next campaign.

Consider marketing your practice the way you think of treating your patients in your practice.  You wouldn’t keep treating a patient in the same way if you weren’t getting the results you expected.  Do the same thing with each marketing campaign, and you’ll be that much closer to living and practicing by design.

I wish you the best along your journeys!  Marketing can be fun, and it is something I have been passionate about for years!

Please each out with questions so we can help you the most!


Patti Hayes is CEO of Perfect Practice Web, and has 30+ years experience in practice management. To contact us, email john@drjohnhayesjr.com

Our team may be reached for a free 15 Min “Strategy Session” by texting 781-659-7989 – just be sure to leave your name and time zone and we’ll get back to you 9-5 EST Monday-Thursday.

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